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Sr. Executive Assistant

Company: CBRE
Location: New York
Posted on: November 11, 2019

Job Description:

Sr. Executive AssistantNew York, New York, United States at https://cbre.referrals.selectminds.com/jobs/63840/other-jobs-matching/location-onlyNewAdministration/Operations at http://cbre.referrals.selectminds.com/landingpages/administrationoperations-619039603Requisition #2 days agoPost DateJOB SUMMARYThe purpose of this position is to provide a wide range of business operations administrative and general support duties of a highly responsible and confidential nature to executive leadership.ESSENTIAL DUTIES AND RESPONSIBILITIESDrafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties.Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.Serves as a liaison between executives, internal management, employees, clients, and visitors as required.Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads and monitors issues for appropriate follow up.Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.Plans, coordinates, and supports meeting and conferences. Arranges domestic and international travel.Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports.Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release.Other duties may be assigned.SUPERVISORY RESPONSIBILITIESManaging and supervising of support staff can be part of the role. Provides formal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION and EXPERIENCEHigh school diploma or general education degree (GED) required. Associate's degree (AA) orequivalent from two-year college or technical school preferred.Minimum of six years of related experience and/or training.Min of 2 yrs of supporting an executive level.CERTIFICATES and/or LICENSESNoneCOMMUNICATION SKILLSExcellent written and verbal communication skills. Strong organizational and analytical skills.Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectivelypresent information.FINANCIAL KNOWLEDGERequires knowledge of financial terms and principles. Ability to calculate intermediate figuressuch as percentages, discounts, and/or commissions. Conducts basic financial analysis.REASONING ABILITYAbility to comprehend, analyze, and interpret documents. Ability to solve problems involvingseveral options in situations. Requires intermediate analytical and quantitative skills.OTHER SKILLS and/or ABILITIESAdvanced skills with Microsoft Office Suite required. Requires in-depth knowledge of companyoperations, policies, and procedures. Must have a strong command of the English language andexcel in the areas of spelling, grammar and punctuation.SCOPE OF RESPONSIBILITYDecisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term and long-term impact to co-workers and supervisor.US Company ProfileAbout CBRE (NYSE: CBRE): At CBRE, you are empowered to take your career path into your own hands. Enjoy workplace flexibility in a global organization with tremendous scale. Work in an inclusive and collaborative environment with supportive teammates. Come experience the employee advantage at CBRE.CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.As a Fortune 500 worldwide leader in real estate services, CBREs more than 90,000 professionals provide exceptional outcomes for clients in over approximately 480 offices worldwide. When it comes to real estate, CBRE sees potential everywhere. We turn scale into strength, expense into performance, and property into prosperity. Visit cbre.us.

Keywords: CBRE, New York , Sr. Executive Assistant, Other , New York, New York

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