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Executive Assistant

Company: Aon Corporation
Location: New York
Posted on: November 12, 2019

Job Description:

Job DescriptionAon is looking for an Executive AssistantWe currently have an exciting career opportunity for an Executive Assistant our New York City office.DUTIES AND RESPONSIBILITIES

  • The Executive Assistant will be required to liaise with other key leaders on the executive's behalf.
  • Acts as a key resource for the team, i.e., independently seek out answers to questions, take initiative, leverage network of resources to solve problems and proactively cascade knowledge.
  • Ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary.
  • Communicates in person, email and other correspondence with high level contacts inside and outside the company such as clients, senior leadership, and vendors.
  • Prioritizes and responds to email on behalf of the executive
  • Maintains and manages calendars; including heavy coordination of international and domestic travel arrangements and itineraries.
  • Book international/domestic travel and submits expenses.
  • Schedules and coordinates meetings, conference calls, and other events. Informs attendees of function dates and times, reserves meeting space, and provides hospitality services as needed in these meetings.
  • Develops and revises PowerPoint documents fit for client and other executive audiences.
  • Active approval management support including but not limited to Coupa, IT, Workday, Travel.
  • Assist with on-boarding of new hires for senior leaders; submit service tickets and follow up on equipment delivery, etc.
  • Makes copies of correspondence and other printed matter.
  • Ensures adequate office supplies and processes purchase requests for additional office supplies as needed.
  • Other duties as assigned.You Bring Knowledge and ExpertiseQUALIFICATIONS
    • High school diploma, some college preferred.
    • Minimum 5+ years of experience.
    • Proficiency with Microsoft Office.
    • High energy, positive attitude, willingness to go the extra mile to ensure success.
    • Easily embraces change, flexible, adapts well to changing priorities.
    • Poise, confidence, and maturity to engage with all levels of management across the firm.
    • Highly organized with ability to prioritize and work on multiple projects at one time.
    • Able to prioritize daily workload, be proactive, and respond to requests promptly.
    • Attentive to details and possess strong follow-up skills.
    • Excellent writing and communication skills.
    • Self-directed and able to anticipate team needs.
    • Strong interpersonal skills.
    • Streamlines processes--innovation outcome focused.
    • Excellent communication skills, written and oral.
    • Able to excel in a fast paced, detail-oriented environment.We offer youA competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.Our Colleague Experience:From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day. They make a difference, work with the best, own their potential, and value one another. This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience.About Aon:Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status. Aon is committed to a diverse workforce and is an affirmative action employer.DISCLAIMER:Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.11/4/2019 14:24:06Job number: 2019-33543Category: Administrative SupportLocation: United States, NY, New York

Keywords: Aon Corporation, New York , Executive Assistant, Other , New York, New York

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