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Logistics Coordinator

Company: Globex
Location: New York
Posted on: December 5, 2019

Job Description:


Logistics Coordinator (Operations & Documentation)

Company Profile:

Globex International Inc. is an export trading company, specializing in the sale of frozen meat commodities to various global markets. We have an opening for Logistics Coordinator (Operations & Documentation) to work in our New York City office, located in Midtown Manhattan.

Job Description:

The Logistics Coordinator will be responsible for the outbound movement and delivery of Globex export sales orders. They will work hand-in-hand with our team of traders, as well as well as with our established networks of suppliers, warehouses and forwarding agents. The role will also include assisting in the preparation of all export documents, including Bills of Lading, Certificates of Origin, Commercial Invoices, Packing Lists, USDA certificates, etc.

Major Tasks & Responsibilities:

  • Keeping track of new sales orders and ensuring all pre-shipment requirements are satisfied (receipt of down-payment, import permits, documentation instructions, etc.).
  • Coordinating and monitoring the loading of containers with various suppliers and warehouses, both domestically and internationally.
  • Placing bookings with ocean carriers, through Globex freight forwarding agent(s).
  • Sending shipment details to all clients, prior to shipment.
  • Entering data into Globex database program with all relevant shipment details;
  • Providing loading facilities with steamship line booking information and detailed loading instructions.
  • Arranging third-party pre-shipment inspection of containers, when needed.
  • Coordinating with Globex vendors, suppliers and Forwarding Agents to obtain shipping documents, such as Bills of Lading, Certificates of Origin, USDA certificates, Halal Certificates and other export documentation for all container loads.
  • Issuing commercial invoices, packing lists, quality certificates in addition to other shipping documents.
  • Reviewing and compiling documents for presentation to banks for letter of credit transactions;
  • Preparing documents for submission to Embassies, Consulates and other agencies involved in document legalization;
  • Communicating with Globex customers to verify that shipping documents are accurate and error-free.
  • Ensuring that original shipping documents are dispatched to final customers in a timely manner via e-mail, regular mail and/or courier.
  • Communicating with agents, vendors and clients regarding the status of shipments.
  • Other general customer service duties.
    Job Requirements:
    • 2-5 years of previous international logistics experience (freight forwarding experience is a major plus).
    • Must be proficient in computer applications such as MS Outlook, MS Excel.
    • Any exposure to ERPs, or experience with EDI is attractive, but not required.
    • Should be familiar with online tracking of ocean containers and be able to learn our proprietary software quickly.
    • Familiarity with U.S. Export Documentation regulations and procedures including Bill of Lading instructions, AES/EEI filing, export documentation, etc.
    • Knowledge of refrigerated (reefer) container operations is a plus (not required).
    • Strong problem-solving and customer service skills.
    • Ability and willingness to speak with clients about day to day issues and shipment status.
    • Strong communication & organization skills;
    • Have a diligent work ethic, a proactive attitude and a high level of attention to details.
    • Highly energized and motivated, with a team-player attitude.
      Education/Skills:
      • Bachelor s Degree
        Please email resum and cover letter below

Keywords: Globex, New York , Logistics Coordinator, Professions , New York, New York

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