Facilities Planner/ Document specialist

Company: Integrated Resources, Inc
Location: Summit
Posted on: May 28, 2023

Job Description:

Job Description: 100 % Onsite Position with some flexibility to work remote

PURPOSE AND Product OF POSITION:
The GMP Facilities Planner/ Document Specialist supports the successful operation of the GMP facility, and business functions at multi-use sites through interaction with internal customers and external service providers. The incumbent will also coordinate work with outside vendors performing maintenance or calibration activities. The incumbent will work heavily in the CMMS, Blue Mountain RAM, and Celdox, will be responsible for entering data, pulling schedules and reports. The incumbent in this role will have specific job tasks and processes to follow to perform their job. This individual works independently to complete assignments and oversees the successful completion of tasks. Using solid analytical skills, the incumbent can recognize problems of moderate Product and complexity, and independently, develop potential solutions and courses of action.

REQUIRED COMPETENCIES:
Knowledge, Skills, and Abilities
Strong knowledge of facility management systems such as CMMS (Computerized Maintenance Management Systems).
Strong Knowledge of Document Management
General understanding building systems including life safety, lighting, electrical, HVAC and plumbing
Maintains a high level of multi-tasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced GMP environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously.
Familiarity with FDA / cGXP environments and associated compliance regulations
Adept in Microsoft Office Suite Word, PowerPoint, Excel and Outlook, and the ability to learn new software, such as enterprise business, building management, security, and maintenance management systems.
Proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors, and vendors. Ability to follow oral and written instructions, read, interpret and update engineering manuals/drawings relevant to the trade or the assigned task
Self-starter who is able to work both independently without direct supervision or in a team environment

Competencies:
Technical Knowledge
Problem Solving / Troubleshooting
Team Player
Multi-tasking
Customer Focus
Document Writing


DUTIES AND RESPONSIBILITIES
Document Writing (Primary)
Work with Facility Management team to improve documents and route them in the CelDox system.
Assist with the Periodic review of SOPs pertaining to the GMP Facilities and ECQ departments.
Scheduling Responsibilities (Secondary)

Work with Facility Management team to assign internally shared HVAC, Calibration and Electrical trades according to demand and priority.
Confirm that incoming vendors are appropriately trained for work that is being performed.
Future state Work with Facility Management team to assign parts and tools required for maintenance activities and re-stock accordingly.

Departmental Metrics / KPIs

May be asked to pull data and reports from Blue Mountain RAM system to assist in the development of staff metrics.
Maintain and update metrics monthly.
Provide reports to support validation requirements, deviations

Preventative Maintenance Work Plans

Coordinates PM work orders with Facility Management the affected departments or outside vendors if necessary
Upload of supporting maintenance or calibration documentation to CMMS
Promotes and maintains compliance with corporate, safety, security and regulatory policies
Maintains all assigned Corporate, Facilities, GMP and EHS training as required

EDUCATION AND EXPERIENCE (As Applicable)
AA / AS degree or acceptable trade certification from technical
Minimum 3-5 years of facilities maintenance/ operations experience at and industrial or commercial site or related experience and/or equivalent combination of education and experience
GMP facility experience preferred but not required
Additional Job Requirements:
None

Keywords: Integrated Resources, Inc, New York , Facilities Planner/ Document specialist, Professions , Summit, New York